Protecting the privacy and the confidentiality
of personal information is fundamental to the Japan New
Zealand Business Council (JNZBC). The JNZBC operates on
guide the handling of the personal information collected.
This privacy statement has been created to demonstrate the
JNZBC’s firm commitment to protecting the privacy
of its members, partners and potential Web site visitors.
This policy and related procedures are consistent with applicable
This policy deals only with personal information
handled by the JNZBC. Personal information is information
that relates to living individuals and which can be used
to identify specify individuals by name, date of birth,
or other description (including that which can be easily
compared with other information and thereby used to identify
specific individuals). The following explains how the JNZBC
handles personal information. The JNZBC reserves the right
to change this policy and it may be updated periodically.
These changes may affect the use of personal information.
Accordingly, please check for changes regularly.
The JNZBC is accountable for all personal information
under its control. All inquiries can be directed to the
JNZBC Secretariat firstname.lastname@example.org
Purposes for Collection, Use and Disclosure of
The purpose for which the JNZBC collects personal
information will be identified at or before the time the
information is collected. Personal information may be collected
for such purposes as:
• administering JNZBC membership and providing member
• registering for JNZBC events.
• processing and administering the above or other
purposes as necessary.
The JNZBC will not use personal information for any other
purpose than identified at or before the time of collection.
The JNZBC may collect employee contact information
from its members in order to:
• send out newsletters and other relevant information
• inform members of upcoming JNZBC events
• send out invoices and otherwise administer JNZBC
This contact information is voluntarily provided by JNZBC
members. Members may, at any time, be taken off of JNZBC
mailing lists at their request.
The JNZBC seeks consent for all personal information
it collects, uses and discloses through information provided
to individuals prior to collection, or at the time of collection.
For information which is considered to be more sensitive,
for example credit card numbers, the JNZBC will ask for
a signature as a sign of consent.
If information is voluntarily provided, this is interpreted
as consent to the collection, use and disclosure of personally
The JNZBC will not use personal information for any purpose
other than that for which consent has been provided. Should
the JNZBC require use of personal information for a new purpose,
consent will be sought for that new use.
Limits for Collecting, Using, Disclosing and Keeping
The JNZBC does not collect, use or disclose personal
information of individuals except when individuals give
consent and provide the information on a voluntary basis.
There may be occasions where more specific personal information
is necessary for the JNZBC to proceed with a request for
information, or provide a product or service; for example
in cases of membership, or feedback forms. In such cases,
the JNZBC will describe the information required. In all
such cases, the JNZBC limits the amount and type of information
collected to only the personal information that is required
to provide the individual with the requested information,
product, or service. The JNZBC collects only information
that is voluntarily provided by the individual and undertakes
that such information will be kept strictly confidential.
The JNZBC retains personal information only as long as
is necessary to provide the individual with the requested
product, service or information. For example, if personal
information is given to register for an event, the personal
information will only be used for this event and will then
be deleted or destroyed. In some cases, however, legal reporting
or retention requirements necessitate that the JNZBC retains
information for a specific amount of time. In general, the
JNZBC retains personal information for a period of one fiscal
year, or until the annual audit is complete
The JNZBC does not sell or trade any personal information
with third parties. Information may be transferred to third
parties where information processing is outsourced by the
JNZBC in the course of its activities or administrative procedures
in specific cases. Where personal information is transferred
to a service provider for processing, the JNZBC requires
providers are restricted from using or disclosing personal
information transferred to them for any purpose other than
the provision of services to the JNZBC.
Any personal information that the JNZBC retains is kept
in such a manner as to ensure its security and confidentiality
at all times.
Safeguarding Personal Information
The JNZBC respects the privacy of its members,
partners, potential Web site visitors and internet users
and will protect that privacy as vigorously as possible.
Personal information is stored in electronic and physical
files that are secure. Security measures include secure
locks on filing cabinets, and using industry standard techniques
such as firewalls, encryption, password protection, and
restricted access to computers. Unfortunately, no data transmission
over the Internet can be guaranteed to be 100% secure. As
a result, while the JNZBC strives to protect personal information,
it cannot ensure or warrant the security of any information
transmitted to it or received from it electronically. This
is especially true for information transmitted via e-mail.
The JNZBC has no way of protecting that information until
it reaches it. Once a transmission is received, the JNZBC
makes its best efforts to ensure its security on its servers.
Internally, access to personal information is restricted
to employees who need access to the information in order
to do their jobs. These employees are limited in number,
and are trained and knowledgeable about and committed to
our privacy policies.
Accuracy of and Access to Personal Information
The JNZBC makes every effort to keep personal information
as accurate, complete, current and relevant as necessary
for the identified purposes. The JNZBC does not routinely
update personal information, unless members request an update.
The JNZBC makes readily available to individuals its Privacy
Policy and related procedures for managing personal information.
is provided on the JNZBC’s Web site and in written
form. Any questions about the handling of personal information
by the JNZBC can be raised with the Privacy Officer.
Individuals may upon written request view or edit their
personal information as collected by the JNZBC. The JNZBC
will inform them of what personal information it has about
them, what it is being used for and, in cases where it has
been disclosed, to whom it has been disclosed. There may
be exceptional circumstances as provided by applicable law
under which the JNZBC may not be able to give an individual
access to personal information held about them by the JNZBC.
In this case the JNZBC will explain the reason for this
lack of access in accordance with applicable law.
To make a request, please send a letter, email or fax addressed
to the Secretariat of the JNZBC.
Use of the JNZBC Web Site
The JNZBC believes that online privacy is important to the
success of the Internet and electronic commerce in general
and is strongly committed to each visitor’s right
to privacy. This statement sets forth JNZBC’s Privacy
Policy for its Web site located at http://www.JNZBC.or.jp
and describes the practices that the JNZBC follows in respect
to the privacy of the users of this site. By accessing and
using materials from this Web site or sending or posting
materials to it, you (the "user") agrees to the
terms of this privacy commitment and to our practices to
collect, use or disclose personal information.
This Privacy Statement may be updated periodically to reflect
enhancements to the JNZBC Web site that may affect the use
of personal information. Accordingly, please check back
Information on this Web Site
Information which includes all facts, data, images,
and other information, collectively the "Information"
in the pages of this Web site is of a general nature, is
intended only for informational purposes, is subject to
change without notice, and is not intended to be relied
on by visitors as binding legal advice on any particular
Individual information provided to the JNZBC to gain access
to any feature of this Web site will not be sold or made
available to any third party, except where information processing
is outsourced by the JNZBC in the course of its regular administrative
"Cookies" are not attached to the JNZBC Web site.
A "cookie" is a piece of data that is stored on
the hard drive of a computer that contains information about
use of the Web site. Other Web sites may contain "cookies"
that accumulate information about Web site use, for example
a record of the Web sites that an individual has visited.
Accuracy of the Information on this Web Site
The information is believed to be accurate, complete
and current when posted, but the JNZBC cannot guarantee
that it will remain accurate or complete or that it will
be current at all times.The JNZBC is not responsible for
direct, indirect, special or consequential damages, regardless
of the cause, arising out the use of this Web site.
Accuracy of Information on Linked Web Sites
Through the links to other sites found on the JNZBC’s
Web site, the user may enter domains that are beyond the
boundaries of the JNZBC and, once there, the JNZBC is not
responsible for the privacy practices or the content of
these Web sites. The JNZBC has no control over the accuracy,
completeness or relevance of the information on these sites
and provides links to these sites solely for the information
and convenience of visitors to our Web site.
The JNZBC does not sell its membership directory to non-members.
The JNZBC does not allow spamming to members.
Linking of JNZBC website
Member companies, or related organizations with Web sites
are encouraged to add a link to the JNZBC Web site.
Use of JNZBC logo
Upon request, members may include the JNZBC logo on their
Web site for the purpose of linking to the JNZBC Web site,
or for the purpose of promoting membership in the JNZBC,
or for the promotion of holding membership in the JNZBC.
Use of the JNZBC logo does not constitute endorsement by
the JNZBC, of the company’s products or services. To
receive the data for the JNZBC logo, please contact us.