About This Site

Introduction
Protecting the privacy and the confidentiality of personal information is fundamental to the Japan New Zealand Business Council (JNZBC). The JNZBC operates on the basis of a Privacy Policy and related procedures that guide the handling of the personal information collected. This privacy statement has been created to demonstrate the JNZBC’s firm commitment to protecting the privacy of its members, partners and potential Web site visitors. This policy and related procedures are consistent with applicable privacy legislation.

Privacy Statement
This policy deals only with personal information handled by the JNZBC. Personal information is information that relates to living individuals and which can be used to identify specify individuals by name, date of birth, or other description (including that which can be easily compared with other information and thereby used to identify specific individuals). The following explains how the JNZBC handles personal information. The JNZBC reserves the right to change this policy and it may be updated periodically. These changes may affect the use of personal information. Accordingly, please check for changes regularly.

Accountability
The JNZBC is accountable for all personal information under its control. All inquiries can be directed to the JNZBC Secretariat info@jnzbc.com

Purposes for Collection, Use and Disclosure of Personal Information
The purpose for which the JNZBC collects personal information will be identified at or before the time the information is collected. Personal information may be collected for such purposes as:

• administering JNZBC membership and providing member services;
• registering for JNZBC events.
• processing and administering the above or other purposes as necessary.

The JNZBC will not use personal information for any other purpose than identified at or before the time of collection.

Member Services
The JNZBC may collect employee contact information from its members in order to:
• send out newsletters and other relevant information
• inform members of upcoming JNZBC events
• send out invoices and otherwise administer JNZBC membership
This contact information is voluntarily provided by JNZBC members. Members may, at any time, be taken off of JNZBC mailing lists at their request.

Consent
The JNZBC seeks consent for all personal information it collects, uses and discloses through information provided to individuals prior to collection, or at the time of collection. For information which is considered to be more sensitive, for example credit card numbers, the JNZBC will ask for a signature as a sign of consent.

If information is voluntarily provided, this is interpreted as consent to the collection, use and disclosure of personally identifiable information as described in this Privacy Policy. The JNZBC will not use personal information for any purpose other than that for which consent has been provided. Should the JNZBC require use of personal information for a new purpose, consent will be sought for that new use.

Limits for Collecting, Using, Disclosing and Keeping Personal Information
The JNZBC does not collect, use or disclose personal information of individuals except when individuals give consent and provide the information on a voluntary basis. There may be occasions where more specific personal information is necessary for the JNZBC to proceed with a request for information, or provide a product or service; for example in cases of membership, or feedback forms. In such cases, the JNZBC will describe the information required. In all such cases, the JNZBC limits the amount and type of information collected to only the personal information that is required to provide the individual with the requested information, product, or service. The JNZBC collects only information that is voluntarily provided by the individual and undertakes that such information will be kept strictly confidential.

The JNZBC retains personal information only as long as is necessary to provide the individual with the requested product, service or information. For example, if personal information is given to register for an event, the personal information will only be used for this event and will then be deleted or destroyed. In some cases, however, legal reporting or retention requirements necessitate that the JNZBC retains information for a specific amount of time. In general, the JNZBC retains personal information for a period of one fiscal year, or until the annual audit is complete

The JNZBC does not sell or trade any personal information with third parties. Information may be transferred to third parties where information processing is outsourced by the JNZBC in the course of its activities or administrative procedures in specific cases. Where personal information is transferred to a service provider for processing, the JNZBC requires service providers to respect this Privacy Policy. Service providers are restricted from using or disclosing personal information transferred to them for any purpose other than the provision of services to the JNZBC.

Any personal information that the JNZBC retains is kept in such a manner as to ensure its security and confidentiality at all times.

Safeguarding Personal Information
The JNZBC respects the privacy of its members, partners, potential Web site visitors and internet users and will protect that privacy as vigorously as possible. Personal information is stored in electronic and physical files that are secure. Security measures include secure locks on filing cabinets, and using industry standard techniques such as firewalls, encryption, password protection, and restricted access to computers. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while the JNZBC strives to protect personal information, it cannot ensure or warrant the security of any information transmitted to it or received from it electronically. This is especially true for information transmitted via e-mail. The JNZBC has no way of protecting that information until it reaches it. Once a transmission is received, the JNZBC makes its best efforts to ensure its security on its servers. Internally, access to personal information is restricted to employees who need access to the information in order to do their jobs. These employees are limited in number, and are trained and knowledgeable about and committed to our privacy policies.

Accuracy of and Access to Personal Information Collected
The JNZBC makes every effort to keep personal information as accurate, complete, current and relevant as necessary for the identified purposes. The JNZBC does not routinely update personal information, unless members request an update.

The JNZBC makes readily available to individuals its Privacy Policy and related procedures for managing personal information. Customer access to the Privacy Policy and related procedures is provided on the JNZBC’s Web site and in written form. Any questions about the handling of personal information by the JNZBC can be raised with the Privacy Officer.

Individuals may upon written request view or edit their personal information as collected by the JNZBC. The JNZBC will inform them of what personal information it has about them, what it is being used for and, in cases where it has been disclosed, to whom it has been disclosed. There may be exceptional circumstances as provided by applicable law under which the JNZBC may not be able to give an individual access to personal information held about them by the JNZBC. In this case the JNZBC will explain the reason for this lack of access in accordance with applicable law.

To make a request, please send a letter, email or fax addressed to the Secretariat of the JNZBC.

Use of the JNZBC Web Site
The JNZBC believes that online privacy is important to the success of the Internet and electronic commerce in general and is strongly committed to each visitor’s right to privacy. This statement sets forth JNZBC’s Privacy Policy for its Web site located at http://www.JNZBC.or.jp and describes the practices that the JNZBC follows in respect to the privacy of the users of this site. By accessing and using materials from this Web site or sending or posting materials to it, you (the "user") agrees to the terms of this privacy commitment and to our practices to collect, use or disclose personal information.

This Privacy Statement may be updated periodically to reflect enhancements to the JNZBC Web site that may affect the use of personal information. Accordingly, please check back periodically.

Information on this Web Site
Information which includes all facts, data, images, and other information, collectively the "Information" in the pages of this Web site is of a general nature, is intended only for informational purposes, is subject to change without notice, and is not intended to be relied on by visitors as binding legal advice on any particular matter.

Individual information provided to the JNZBC to gain access to any feature of this Web site will not be sold or made available to any third party, except where information processing is outsourced by the JNZBC in the course of its regular administrative procedures.

"Cookies" are not attached to the JNZBC Web site. A "cookie" is a piece of data that is stored on the hard drive of a computer that contains information about use of the Web site. Other Web sites may contain "cookies" that accumulate information about Web site use, for example a record of the Web sites that an individual has visited.

Accuracy of the Information on this Web Site
The information is believed to be accurate, complete and current when posted, but the JNZBC cannot guarantee that it will remain accurate or complete or that it will be current at all times.The JNZBC is not responsible for direct, indirect, special or consequential damages, regardless of the cause, arising out the use of this Web site.

Accuracy of Information on Linked Web Sites
Through the links to other sites found on the JNZBC’s Web site, the user may enter domains that are beyond the boundaries of the JNZBC and, once there, the JNZBC is not responsible for the privacy practices or the content of these Web sites. The JNZBC has no control over the accuracy, completeness or relevance of the information on these sites and provides links to these sites solely for the information and convenience of visitors to our Web site.

Membership Directory
The JNZBC does not sell its membership directory to non-members.

Spamming Members
The JNZBC does not allow spamming to members.

Linking of JNZBC website
Member companies, or related organizations with Web sites are encouraged to add a link to the JNZBC Web site.

Use of JNZBC logo
Upon request, members may include the JNZBC logo on their Web site for the purpose of linking to the JNZBC Web site, or for the purpose of promoting membership in the JNZBC, or for the promotion of holding membership in the JNZBC. Use of the JNZBC logo does not constitute endorsement by the JNZBC, of the company’s products or services. To receive the data for the JNZBC logo, please contact us.